Landlord Database 2026

What is the Landlord Database?

The new system is a central national register of landlords and rental properties.

Its purpose is to:

  • Improve transparency in the private rented sector
  • Help tenants identify compliant and responsible landlords
  • Support local authorities with enforcement
  • Ensure all rental properties meet legal standards

From launch, landlords will not be able to legally let or market a property unless they are correctly registered.

Your Legal Responsibility as a Landlord

All landlords will be required to:

  • Register themselves as a landlord
  • Register each rental property individually
  • Keep their details accurate and up to date
  • Pay the required registration fee (to be confirmed by government)
  • Comply with ongoing database requirements

Failure to register may result in enforcement action, including financial penalties.

What Information Will You Need to Provide?

At minimum, landlords will need to supply:

  • Full landlord contact details
  • Property address and type
  • Number of bedrooms and households
  • Confirmation of occupancy status
  • Safety compliance documents (e.g. Gas Safety, EICR, EPC)

This information will form your official compliance record.

Landlord Approval Number

Once registered, each landlord and property will be issued with a unique approval or registration number.

This number will be required for:

  • Advertising properties for rent
  • Creating tenancy agreements
  • Letting agents acting on your behalf
  • Demonstrating legal compliance

Without this number, a property cannot be legally marketed or let.

How Rooms to Let North East Will Support You

As your managing agent, we will:

  • Register your properties on your behalf (where instructed)
  • Ensure all compliance documents are correctly uploaded
  • Keep your registration up to date
  • Provide your approval numbers for marketing and tenancy use
  • Monitor ongoing legal changes and update you accordingly

Our aim is to ensure you remain fully compliant with minimal disruption or admin burden.

What This Means for You

This change is designed to:

  • Improve standards across the rental sector
  • Protect landlords who comply with the law
  • Reduce rogue or non-compliant operators
  • Increase transparency for tenants and councils

While it introduces additional registration requirements, it also strengthens the reputation of professional landlords.

Key Dates

  • Late 2026: Landlord database begins phased rollout
  • Registration becomes mandatory for all new and existing tenancies
  • Properties must be registered before being marketed or let

We will provide full support and updates as implementation dates are confirmed.

Need Support?

We will be handling all updates relating to the PRS database and will ensure you are fully compliant ahead of deadlines.

If you have any questions, please contact our team.